Privacy Policy

1. AK Digital, LLC and Data Privacy

AK Digital, LLC is committed to protecting and respecting your privacy. This privacy policy sets out the basis on which we will process any personal information that we may collect about you as a visitor to our website or premises or a contact at one of our customers or potential customers, suppliers or potential suppliers or other business partners or in any other cases where we specifically state that this policy will apply. This privacy policy also sets out how we protect your privacy and your rights in respect of our use of your personal information. AK Digital, LLC may have a privacy policy or statement specific to particular local laws, data protection laws, products, or services; in which case, such policy or statement shall supersede or supplement this privacy policy.

2. What personal information do we collect from you?

We may collect and process the following personal information about you:

A. Personal information that you give us:
This is information about you that you give to us by filling in forms on our website (or other forms that we ask you to complete), giving us a business card (or similar), or corresponding with us by telephone, post, email, or otherwise. It may include, for example, your name, address, email address, and telephone number; information about your business relationship with AK Digital, LLC; and information about your professional role, background, and interests.

B. Personal information that our website and other systems collect about you:
If you visit our website, it will automatically collect some information about you and your visit, including the Internet protocol (IP) address used to connect your device to the Internet and some other information, such as the pages on our site that you visit. This is used to monitor the performance of the website and improve the experience of visitors to the website. Our website may also download "cookies" to your device – this is described in our separate cookie policy. As described further in the cookie policy, you can change the way in which we use cookies by changing your cookie preferences.

If you interact with us through social media services, we may be able to access certain information about such interaction, such as whether you have interacted with us through multiple social networks. We make reasonable efforts to ensure that the social media providers have permission from you to allow us to access certain information about you. Please note that we are not responsible for the manner in which social media service providers handle your personal information that they may collect from you, as this is their responsibility.

Our website may contain links to websites of third parties that are not affiliated with AK Digital, LLC. If you access such third-party websites by clicking on such links, we are not responsible for the way in which such third parties process your personal information that they collect.

C. Other information:
We may also collect some information from other sources. For example:
- If we have a business relationship with the organization that you represent, your colleagues or other business contacts may give us information about you, such as your contact details or details of your role in the relationship.
- We sometimes collect information from third-party data providers or publicly available sources for anti-money-laundering, export control, credit rating, background checking, and similar purposes, and to protect our business and comply with our legal and regulatory obligations.

Should you not want to allow the collection of personal information, please contact us at dataprotection@runmyprocess.com

3. Why do we collect personal information?

We may collect, store, and use your personal information because you chose to visit our website, and the proper operation of the website may require the collection of personal information. You can leave this website if you do not wish to share your personal information with AK Digital, LLC.

We may also collect personal information if you executed a Contract with AK Digital, LLC, and that contract enables you to use the RMP Platform. The RMP Platform will enable you to provide us with information on how you use the RMP Platform.

4. How will we use your personal information?

We may collect, store, and use your personal information for the following purposes:

- Marketing purposes (when we have either gathered prior opt-in consent and/or have a legitimate interest to send you communications which we believe to be relevant and of use to you).
- Warranty processes.
- Product compliance processes.
- Accounting and billing/payment purposes.
- To operate, administer, and improve our website and premises, and other aspects of the way in which we conduct our operations.
- To offer you the services of our online shops based on the terms and conditions of the dedicated web shop.
- To provide you with services or information that you may have requested.
- To keep you informed and updated on relevant products or services you may be interested in.
- To enable you to take part in our online assessments and surveys.
- To manage and maintain the relationship with the investors.
- To operate recruiting activities.
- To protect our business from fraud, money laundering, breach of confidence, theft of proprietary materials, and other financial or business crimes.
- To comply with our legal and regulatory obligations and bring and defend legal claims and assert legal rights.

We will only process your personal information as necessary so that we can pursue the purposes described above and where we have a legal basis for such processing.

5. Disclosure and international transfer of your personal information

We may disclose your personal information, where reasonably necessary for the various purposes set out above:

- To the other members of the AK Digital group of companies.
- To your colleagues within the organization that you represent.
- To service providers who host our web services or other information technology systems or otherwise hold or process your information on our behalf, under conditions of confidentiality and security required by law.
- Business partners, channel partners, service partners, agents, suppliers, and subcontractors for the performance of any contract we enter into with them or you.
- To a person who takes over our business and assets, or relevant parts of them.
- In exceptional circumstances, to competent regulatory, prosecuting, and other governmental agencies, or litigation counterparties, in any country or territory where we are required by law to disclose.

6. How long do we keep your personal information?

We will delete your personal information when we no longer need such personal information, for instance, when:

- It is no longer necessary for us to retain your personal information to fulfill the purposes for which we had collected it.
- We believe that the personal information we hold is inaccurate.
- In certain cases where you have informed us that you no longer consent to our processing of your personal information.

Sometimes, however, there are legal or regulatory requirements that may require us to retain your personal information for a specified period.

7. What are your rights?

You have the following rights (subject to applicable local laws) in relation to the personal information that we hold about you:

- To access your personal information and some related information, under the relevant data protection law.
- To require any inaccurate personal information to be corrected or deleted.
- To object to our use of your personal information for direct marketing purposes at any time.
- To require us to delete your personal information in certain circumstances.
- To require us to restrict or block the processing of your personal information in certain circumstances.
- To obtain from us your personal information, in a structured, commonly used and machine-readable format, in certain circumstances.
- Where we process your personal information based on your consent, you have the right to withdraw that consent at any time.

If you wish to exercise any of your rights, please contact us using the details provided below.

8. Sensitive Information

We request you not to send or share with us any sensitive personal information (e.g., information related to racial or ethnic origin, political opinions, religion or other beliefs, health, genetic, or biometric data, criminal background, or trade union membership).

9. Personal Information of Children

AK Digital, LLC respects the privacy of children and does not knowingly collect, use or disclose personal information of children under 18 years of age without verifiable consent from a parent or guardian.

10. Automated Decision Making

We may use technology that tracks your use of our website and your interactions with us, and which helps us to build a profile of your preferred products and information requests.

We may use automated decision-making in the context of comparing delivery and personal data with export control sanction lists of the European Union, the United States of America, Japan, and any other country from which an export takes place.

11. How We Secure Information

At AK Digital, we are committed to maintaining the highest standards of information security and privacy. We have implemented a comprehensive Information Security Management System (ISMS) aligned with ISO/IEC 27001:2022 and a Privacy Information Management System (PIMS) aligned with ISO/IEC 27701:2019.

Our security controls cover the following key areas:
- Access Control - We enforce strict access controls based on the principle of least privilege.
- Data Encryption - All personal data is protected using strong encryption protocols both in transit and at rest.
- Security Awareness & Training - All employees undergo regular training on information security and privacy obligations.
- Risk Management - We continuously assess and manage risks related to the processing of personal data.
- Incident Response & Breach Management - We maintain a formal incident response plan.
- Vendor & Third-Party Security - We conduct due diligence and ongoing monitoring of third-party service providers.
- Physical and Environmental Security - Our systems are hosted in AWS secure data centers.
- Privacy by Design & Default - Security and privacy considerations are embedded into our product and service design processes.

Contact us

If you have any questions, comments, or requests regarding any of your data privacy rights mentioned in this privacy policy, please contact us at dataprotection@runmyprocess.com

Changes to this policy

This privacy policy is valid from the time of its publication on the AK Digital, LLC websites, and all previous versions of this privacy policy become invalid as of such time. Any changes we make to this privacy statement in the future will be posted to our website.

Imprint

Company:
AK Digital, LLC
Plano, TX 6010 W. Spring Creek Pkwy Suite 223
Tel.: +1 (214) 396-3655
Email: dataprotection@runmyprocess.com

Management board:
Claudia Mirza, CEO

Registered Seat: Texas, United States

Data Protection Officer:
Jatin Sethi
AK Digital, LLC
Email: dataprotection@runmyprocess.com